Travel Manager

COMPANY:

Private UHNW Family

 

LOCATION:

Los Angeles, CA

 

POSITION:

Travel Manager

 

COMPENSATION:

DOE base + bonus

Generous benefits/perks

 

ATTRACTIVE FACTORS:

• 100% paid benefits
• Gym membership reimbursement
• Daily meals and fully stocked kitchen
• Exceptional opportunity for personal and professional growth
• Exposure to the elite VIPs in Finance, Venture Capital, Technology, International and Domestic government spaces

 

About the Role:
We are seeking an experienced and detail-oriented Travel Manager to oversee all aspects of travel arrangements and private jet operations for a Ultra High Net Worth (UHNW) family. The ideal candidate will ensure seamless, luxurious, and efficient travel experiences while managing a private jet, crew, and global travel itineraries. This role requires impeccable discretion, exceptional organizational skills, and the ability to thrive in a fast-paced, dynamic environment.

KEY RESPONSIBILITIES:

Private Jet and Crew Management:

• Coordinate and oversee the operations of the family’s private jet, ensuring optimal scheduling, maintenance, and compliance with aviation regulations.
• Liaise with the aircraft’s crew, including pilots and cabin attendants, to ensure availability, readiness, and adherence to the family’s preferences.
• Oversee budgets and expenditures related to the aircraft, ensuring cost-efficiency and high standards of service.

Travel Planning and Logistics:

• Research, plan, and book domestic and international travel arrangements, including flights, accommodations, ground transportation, and activities.
• Create detailed travel itineraries, including contingency plans, for the family and staff as needed.
• Stay updated on travel restrictions, visa requirements, and geopolitical considerations that may affect plans.

Vendor and Relationship Management:

• Cultivate relationships with high-end travel agencies, hotels, charter services, and luxury concierge providers to ensure VIP service.
• Negotiate rates and secure premium arrangements in line with the family’s preferences and standards.

On-the-Ground Support:

• Provide 24/7 availability for troubleshooting travel disruptions and last-minute changes.
• Accompany the family during travel, when required, to ensure smooth execution of plans and provide real-time support.

Budgeting and Reporting:

• Manage travel-related budgets, providing detailed reports and ensuring adherence to financial guidelines.
• Track and reconcile travel expenses, ensuring accuracy and timeliness.

 

TOP KEYS FOR CLIENT:

• Education: Bachelor’s degree
• Technical Skills: Proficiency in travel management software, flight scheduling tools, and expense reporting systems.
• Knowledge: Familiarity with FAA regulations, international travel requirements, and luxury hospitality standards.
• Soft Skills: Exceptional organizational abilities, problem-solving skills, and discretion; ability to remain calm under pressure and handle confidential information with utmost integrity.
• Availability: Flexibility to work evenings, weekends, and holidays, with the ability to travel extensively on short notice.