JOB ID: EB-6966820730
Send your resume to [email protected] with the job ID
HOURS
8am-5pm, Monday-Thursday onsite, WFH Friday
ATTRACTIVE FACTORS
- Be a part of an exciting, team-oriented environment
- Work alongside very bright, enthusiastic people who are passionate about what they do
- Growing portfolio
- Opportunity to interface/interact with high-profile interesting clients
KEY RESPONSIBILITIES
- Extensive calendar management i.e., strategically arranging internal/external video and in-person meetings
- Meetings typically involve internal and external participants, including partners, across multiple time zones
- Prompt response to emails and requests including EA team across multiple time zones to make complicated internal scheduling as efficient as possible
- Represent company in all communications with a professional, positive, and kind manner
- Arrange and coordinate travel itineraries and reservations (hotel, airline, car service) local, domestic, and abroad
- Able to book and strategically plan a global trip independently/direct with vendors or coordinate with travel agency; Be savvy with regards to efficiency and cost; Reconcile expenses
- Monitor hotel, airline, and car services reservations while the Partner is traveling
- Implement systems/strategizes to maximize time and efficiency for the Partner
- Support Menlo Park EA team with office support when there is a need
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Ad hoc project requests within Excel or PowerPoint
TOP KEYS FOR THE CLIENT
- Preference to have a Bachelor’s or Associate’s Degree
- Related experience, transferable skills and/or training will be valued in lieu of a degree • Extensive global support experience required
- At least 5 years of EA experience
- Core Competencies:
- Forward thinking and proactive; Ability to see risks/potential issues before they happen and minimize
- Ability to apply common sense understanding to carry out instructions and assignments
- Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Uses reason and logic in implementation
- Displays willingness to make decisions; Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Makes timely decisions
- Speaks clearly; Listens and gets clarification; Responds well to instructions and questions; Writes clearly and informatively; Varies writing style to meet needs
- Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts actions; Follows through on commitments
- Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent c unexpected events
- Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or with an alternate plan; Timely arrival to office
- Initiative: Volunteers readily; Undertakes self-development activities; Takes independent actions and calculated risks; Asks for and offers help when needed
- Teamwork: Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of the team above own interests
- Supports everyone’s efforts to succeed
- Loves PE; Loves being an EA; Takes their job seriously, but not themselves!