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Executive Assistant to CEO and CFO

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JOB ID: EB-1574160773

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POSITION

Executive Assistant to CEO and CFO

Hours:

4 days in office, Friday work from home.

ATTRACTIVE FACTORS

  • Complimentary (and amazing) chef prepared breakfast and lunch provided Monday – Thursday (Includes vegetarian options)
  • Generous product gift program and all brand discounts
  • Company bonus program
  • 5 year and 10 year Anniversary gifts to Hawaii and other desirable destinations
  • In-office gym and yoga classes
  • Medical, Dental, Vision insurance in accordance with plan guidelines
  • Company paid life insurance
  • 401k with employer match in accordance with plan guidelines
  • 15 Days of PTO plus one additional day of PTO every year on your anniversary and 3 Floating Holidays per year
  • Paid beach and giveback days, bi annual team building events and other in person celebrations
  • Work with talented and great people who share a love of the ocean lifestyle
  • Dog friendly office

KEY RESPONSIBILITIES

  • Complete a broad variety of administrative tasks including managing an active calendar, completing expense reports, place promo orders, composing, and preparing confidential and time sensitive correspondence and some personal related duties.
  • Arrange complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Communicates directly, and on behalf of the Executives as necessary.
  • Follows up and manage business contacts made by the Executives and supports the cultivation of ongoing relationships.
  • Maintain a high-level of confidentiality in all areas of discussion with the Executives
  • Supports the Executives in strategic communications, organization strategy, and all other projects as assigned including presentations preparation, reports, and correspondence/memo drafting and editing.
  • Plan and execute executive meetings, all-staff meetings, board meetings to include securing location(s) and arranging for refreshments to accommodate all and attend as needed
  • Takes accurate meeting minutes and submits them in a timely manner as necessary
  • Assists the Executives to curate and maintain the desired staff culture
  • Assists with various financial requests as assigned by the Executives
  • Acts as a personal assistant to executives when necessary

TOP KEYS FOR CLIENT

  • Bachelor’s degree required
  • Must have 5 + years of prior Executive Assistant experience required
  • Elevated level of proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat
  • Expert-level written and verbal communication skills, analytically minded, attention to detail a must
  • Project Management experience a must
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly
  • Extraordinarily strong people skills and the ability to build relationships with but not limited to staff, board members, supporters.
  • Ability to take initiative and anticipate tasks and needs of the Executives
  • Strong problem-solving and decision-making skills
  • Ability to handle confidential information with discretion, be adaptable to various competing demands.