Position:

Executive Assistant

Schedule:

Flexible hybrid, must be based in Bay Area

Attractive Factors:

• Flexible remote working and PTO
• Medical, dental and vision (99% covered for employee and dependents)
• FSA, HSA, Life Insurance and Disability Insurance available free of charge
• 401K match (100% of first 3%, total of 4.5%)
• Free lunch and snacks in office
• Gym in building with complimentary fitness classes + yoga classes
• Employee education programs. (tax and financial management workshops, continuing education stipend)
• Commuter benefits
• $100/mo stipend for phone and internet
• $500 stipend for office equipment
• Growth minded company culture and motivated, tight-knit team!

Key Responsibilities:

• Heavy and complex calendar management to ensure that CEO’s time is effectively managed
• Coordinate high volume of domestic and international travel arrangements while using independent judgment on priorities
• Interface with the CEO’s contacts on her behalf, including investors, board members, senior executives, and employees at all levels of the organization
• Assist CEO with high-level personal tasks such as filling prescriptions, coordinating events, and booking travel arrangements (including pet travel accommodations)
• Lead and manage special projects on behalf of the CEO as they arise
• Provide input and suggestions for continuous improvements in processes, culture, client experience, and other areas
• Inform CEO of any pending problems, issues or concerns and proactively resolve or recommend solutions
• Ensure CEO is prepared for all meetings and events, and assist with preparation of presentation materials in a logical organized way; keep CEO on track on a daily basis
• Find new and efficient ways to create and maintain systems and processes to help maximize CEO’s time
• Act as leader, role model and mentor to other administrative professionals
• Support internal and external event-related activities as needed, including researching venues, organizing catering, managing invite lists, and other related items.
• Adhere to all related regulatory and privacy requirements
• Perform other duties & responsibilities as required or assigned

Top Keys for Client:

• 5+ years of Executive Assistant experience supporting C-Level Executives
• Bachelor’s Degree strongly preferred
• Experience interacting with high-level Executives and diverse individuals
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Excellent organizational and critical thinking skills with strong attention to detail and the ability to address multiple priorities and deadlines
• Excellent intuition and judgment as you are an extension of the CEO
• Excellent communication skills and comfort drafting emails, talking points for speeches, etc.
• Superior working knowledge of the G-suite and Microsoft Office suite of products with an advanced understanding of Word, PowerPoint, and Outlook
• Ability to discern between information to determine underlying issues, urgency of requests and impact of information provided
• Willingness to learn new things and ability to grasp new concepts quickly
• Must possess the ability to demonstrate a high level of professionalism and confidentiality.
• Extremely flexible and enthusiastic about change. Positive attitude and ability to maintain composure under stress.
• Excellent time management skills
• Flexibility in a fast-paced, ever-changing environment
• Excellent judgment and tact when dealing with sensitive issues/situations and the ability to maintain confidentiality

JOB ID: GIS2022L1