Job ID: EB-1151421216

LOCATION
Miami, FL (fully remote)

POSITION
Executive Assistant to Principal

ATTRACTIVE FACTORS
• Fully remote role supporting a high-level principal
• 100% paid benefits + gym membership reimbursement
• Exceptional opportunity for personal and professional growth
• Exposure to elite VIPs across Finance, VC, Tech, and government spaces
• Collaborative, supportive, highly connected team environment

KEY RESPONSIBILITIES
• Manage principal’s calendar, scheduling, confirmations, and shifting priorities
• Maintain multiple repositories (OneNote, Asana, contacts) with accuracy and consistency
• Coordinate travel with internal Travel Coordinator and/or book directly as needed
• Serve as primary point of contact for principal and family during travel
• Maintain a travel database including preferences and ongoing research
• Make and adjust reservations on behalf of principal
• Partner with internal staff and external support teams to ensure smooth daily operations
• Organize meetings and prepare materials in advance
• Research and present family-friendly activity options based on location
• Track deadlines, send reminders, and support daily time management
• Handle inbound communication (email + phone), prioritizing sensitive matters
• Make purchases (gifts, personal items) and support expense tracking
• Assist with event logistics and planning

TOP KEYS FOR CLIENT
• Highly proactive, dependable, and comfortable owning multiple moving parts
• Strong organizational and communication skills
• Effective multi-tasker with excellent follow-through
• “No task too big or small” mindset and strong work ethic
• Comfortable operating independently while also collaborating with a broader team
• 24/7 availability mindset (especially during travel)