JOB ID: EB-2139425295

Executive Assistant Jobs San Francisco CA offer a compelling opportunity to join a high-performing private equity firm in a hybrid EA/Office Manager capacity. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced, team-driven environment and enjoys balancing executive support with operational ownership. As an Executive Assistant / Office Manager, you will play a critical role in supporting senior professionals, managing office operations, and ensuring a seamless experience for internal teams and external stakeholders.

COMPANY
Private Equity Firm

LOCATION
San Francisco, CA

POSITION
Executive Assistant / Office Manager

ATTRACTIVE FACTORS

• Collaborative, team-oriented private equity environment
• Exposure to highly intelligent, driven professionals
• Opportunity to combine executive support with operational leadership
• High-visibility role with direct interaction across senior stakeholders
• Dynamic environment with meaningful ownership and responsibility

KEY RESPONSIBILITIES

• Manage facilities vendors including maintenance, cleaning, security, and office services
• Own and track the annual office budget with accurate reporting and cost control
• Coordinate maintenance, repairs, and landlord relationships, escalating risks as needed
• Maintain structured maintenance programs across office systems and equipment
• Oversee office supplies and procurement with cost efficiency and approval processes
• Ensure compliance with health and safety standards and workplace policies
• Support onboarding logistics in partnership with HR
• Coordinate with IT on equipment, mobile devices, and office technology needs
• Manage visitor processes and office experience for internal and external stakeholders
• Provide high-level executive support including complex calendar and inbox management
• Coordinate meetings across multiple time zones for US-based investment teams
• Prepare agendas, presentations, and briefing materials for senior leadership meetings
• Manage Board meeting logistics, travel coordination, and on-site execution
• Arrange business travel including flights, accommodations, and itineraries
• Process and track expenses in line with firm policies
• Act as a trusted liaison handling sensitive and confidential information
• Support internal events, meetings, and cross-functional coordination
• Provide ad hoc administrative support and cross-coverage for global teams

TOP KEYS FOR CLIENT

• Highly proactive with strong ability to anticipate risks and solve problems early
• Strong judgment and decision-making skills in fast-paced environments
• Excellent communication skills, both written and verbal
• High level of professionalism, discretion, and emotional intelligence
• Ability to manage competing priorities and adapt to changing demands
• Strong organizational skills with attention to detail and follow-through
• Dependable, accountable, and committed to high-quality execution
• Team-oriented mindset with willingness to support broader team success
• Resourceful, independent, and solutions-driven approach

This role is ideal for candidates seeking Executive Assistant Jobs San Francisco CA, Office Manager roles in private equity, or hybrid administrative positions with strong operational exposure. It offers a unique combination of executive support, office leadership, and cross-functional collaboration within a fast-growing investment environment.

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