JOB ID: EB-1930574650

Location: Atherton, CA (2–3 days in-residence)
Compensation: $200,000 – $250,000+
Search Type: Confidential (Managed by Groupe Insearch)

Overview

Executive Assistant Atherton CA opportunity supporting a high-profile Principal at the intersection of venture capital, board governance, and social impact. This Executive Assistant job in Atherton, CA is a rare opportunity to partner directly within a private family office environment. This Personal Assistant role within a private family office blends executive support, CRM management, and household operations, requiring a highly organized, tech-forward professional who thrives in a fast-paced, high-accountability environment. This is a long-term opportunity within a stable private family office, where tenure is measured in decades—not years.

Executive Assistant Job in Atherton, CA

This Family Office Executive Assistant position offers direct exposure to global decision-making, board-level operations, and a dynamic Principal with a high volume of travel and engagements. The role is ideal for candidates with experience supporting senior executives, managing complex logistics, and operating with discretion in high-performance environments.

Attractive Factors

• $200,000 – $250,000+ compensation aligned with senior-level Executive Assistant roles
• Direct exposure to venture capital, board governance, and global decision-making
• Long-term stability with a private family office (10–15+ year staff tenure)
• High-impact role combining Executive Assistant and Personal Assistant responsibilities
• Tech-forward environment leveraging AI tools and modern CRM systems
• Opportunity to build relationships with board members, institutional partners, and civic leaders
• Ownership over executive operations, travel coordination, events, and household management

Key Responsibilities

Executive Assistant Responsibilities

• Manage complex calendaring across multiple time zones with real-time adjustments
• Coordinate board meetings, agendas, and follow-ups with senior stakeholders
• Serve as liaison to board members, investors, and institutional partners
• Maintain and optimize CRM systems including Salesforce with detailed contact tracking
• Produce advanced Excel reporting including pivot tables, charts, and engagement analytics

Personal Assistant & Travel Coordination

• Oversee all private and commercial travel, including jets, tail numbers, hotels, and ground transportation
• Ensure seamless, end-to-end travel execution with no gaps in logistics
• Coordinate family travel with the same level of precision and discretion

Events & Household Management

• Plan and execute private events at the residence, including invitations, RSVP tracking, and vendor coordination
• Coordinate with 30+ household staff across multiple properties
• Maintain operational continuity across residences and service teams

Operations & Communication

• Act as the primary 24/7 point of contact for the Principal
• Manage high-volume communication across text, email, and phone
• Implement AI tools and platforms such as Asana, Monday, and Workday to improve operational efficiency
• Maintain awareness of Bay Area initiatives and relevant civic activity tied to the Principal’s work

Candidate Profile

• Expert-level proficiency in Salesforce and Microsoft Excel (required)
• Proven experience as an Executive Assistant, Personal Assistant, or Family Office Assistant
• Highly organized with exceptional attention to detail and follow-through
• Comfortable in a 24/7, high-responsiveness environment
• Strong judgment, discretion, and ability to anticipate needs
• Tech-savvy with interest in AI tools and workflow automation
• Familiarity with the San Francisco Bay Area strongly preferred

Why This Role Stands Out

This is not a traditional Executive Assistant role. It is a true right-hand partnership combining executive support, personal assistance, and operational leadership within a private family office. Few roles offer this level of compensation, exposure, and long-term stability in a single opportunity.

This Executive Assistant Atherton CA role is ideal for candidates with experience in high-performance environments requiring discretion, precision, and strong operational instincts.

Check more jobs