Job ID: EB-2123513801

Executive Admin Project Manager San Francisco (South Park)
Location: San Francisco, CA (South Park)

Position
Executive Admin / Project Manager

Attractive Factors
• Annual bonuses, including performance bonus plus discretionary distribution bonus eligibility
• 100% employer-paid medical, dental, and vision coverage
• Additional employer-paid benefits including short-term disability, long-term care, life insurance, and AD&D
• Family planning benefits up to $30,000 through Maven
• 401(k) match up to 10% ($1 for $1), starting the first quarter after one year; includes annual profit sharing
• Vacation accrual increases with tenure (10 days up to 3 years; 15 days up to 6 years; 20 days for 6+ years)
• Paid sick time and paid holidays
• Firm-wide blackout period between Christmas and New Year’s
• Company-paid annual CalTrain pass
• Gym membership reimbursement
• Lunch provided daily; breakfast provided on select days
• Join a collaborative EA team (~10 EAs) supporting a fast-moving, high-performing investment environment

Key Responsibilities
• Act as a right hand to the Investor Relations team by managing day-to-day operations and coordinating cross-functional projects with discretion, judgment, and proactive communication
• Manage and reconcile investor and related data across multiple systems
• Prepare materials and communications to support meetings, interviews, and presentations
• Conduct research, analyze information, and synthesize recommendations to support effective decision-making
• Oversee complex, high-volume calendars with frequent changes and shifting priorities
• Coordinate domestic and international travel, including bookings, itinerary changes, and necessary documentation
• Triage inbound requests and route to the appropriate team members; ensure timely responses to urgent issues
• Track and forecast tasks, deadlines, and deliverables across multiple workstreams weekly and monthly
• Communicate with internal and external stakeholders to manage meeting logistics and follow-ups; ensure all relevant parties are informed of upcoming priorities
• Manage information flow across teams and serve as a liaison between the firm and external contacts
• Plan and coordinate onsite and offsite meetings and events, including venue sourcing, guest invitations, catering, travel coordination, and preparation of all relevant materials
• Prepare and submit accurate expense reports in a timely manner

Top Keys for the Client
• 5+ years of experience supporting executives or teams in a fast-paced environment
• Prior experience in Investor Relations, finance, or high-touch professional services environments strongly preferred
• Experience with relational databases and CRMs (Salesforce or similar)
• Excellent written and verbal communication skills
• Discretion and professionalism when handling confidential information
• Strong time management, organization, and the ability to operate independently with sound judgment and follow-through
• Ability to manage multiple priorities, meet deadlines, and adapt to shifting needs in a high-pressure environment
• Flexibility to work outside standard business hours as needed
• Collaborative mindset and ability to work closely with a team of Executive Assistants
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets) and Microsoft Office
• Bachelor’s degree required

The Opportunity
This Executive Admin Project Manager San Francisco role supports a high-performing Investor Relations team through complex scheduling, project coordination, travel logistics, and operational execution. The Executive Admin / Project Manager is expected to manage workstreams end-to-end with minimal oversight, including stakeholder communication, meeting and event coordination, calendar and priority management, and internal project support. As part of a collaborative administrative team, you will partner cross-functionally with Investor Relations, the investment team, operations, and workplace experience to keep priorities moving efficiently and accurately. Success in this Executive Admin Project Manager San Francisco position requires strong judgment, exceptional attention to detail, and the ability to thrive in a fast-paced, dynamic environment.

Helpful Links
Maven Clinic (Family Planning Benefits): https://www.mavenclinic.com/

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