Executive Assistant
Job ID: EB-1979792727
LOCATION
Redwood City (3–4 days/week), San Francisco office (2–3x/month), Atherton as needed
POSITION
Executive Assistant (Contract for Maternity Leave Coverage)
Contract Executive Assistant Redwood City
ATTRACTIVE FACTORS
• High-visibility Contract Executive Assistant Redwood City role within a prestigious venture capital firm
• Tight-knit, collaborative EA team culture with two annual EA off-sites
• Daily free lunch, garage parking, and easy Caltrain access
• Exposure to high-level venture operations and senior leadership
• Opportunity to support a major October conference/event
• Friendly, people-oriented executives who highly value their Executive Assistants
KEY RESPONSIBILITIES
• Manage complex multi-calendar scheduling across time zones for senior VC leadership
• Book travel and logistics (domestic, with some private air) and adjust in real time
• Coordinate internal and external guest visits and meeting logistics
• Proactively anticipate executive needs and resolve issues quickly and discreetly
• Maintain strict confidentiality and discretion across all matters
• Track expenses and ensure timely submissions
• Support planning and execution for a large October conference/event
• Provide light personal scheduling support for the Partner
• Collaborate closely with other EAs and internal staff to streamline workflows
• Manage ad hoc projects and operational tasks as needed
• Occasionally travel between offices (SF, Redwood City, Atherton)
TOP KEYS FOR CLIENT
• Prior experience as a Contract Executive Assistant Redwood City supporting VC, PE, or investment banking executives preferred
• Extremely detail-oriented, responsive, and reliable
• Strong communicator who thrives in a highly verbal working style (Samir prefers calls)
• Positive, collaborative team player with an “underdog” mentality
• Comfortable in a fast-paced, dynamic environment with shifting priorities
• Proficient in Google Workspace and Microsoft Office; Slack, Notion, and Salesforce are a plus
• Ability to juggle multiple stakeholders with different working styles and needs
• Proven discretion and ability to handle confidential information