The World of Global Finance

By May 26, 2021

Are you a critical thinker and solutions expert, and looking to be a true business partner in the global investment space? The individual we are recruiting for will be responsible for primarily supporting a Partner at a well-established firm with a wide range of executive support related tasks. You are able to translate requests and requirements into achievable goals and manage the process through which these objectives are met in a timely manner and with high performance standards. Partner with well-respected executives and be supported by a tight-knit admin team!

 

ATTRACTIVE FACTORS:

  • Work/life balance
  • Gorgeous office
  • Company outings
  • Large, tight-knit admin team

 

KEY RESPONSIBILITIES:

  • Able to manage highly sensitive, confidential information with complete discretion
  • Experience working as a business partner to senior, high-level executives
  • Critical thinker with ability to make decisions quickly and independently; excellent judgment
  • Act as a solutions-provider; think “outside the box”
  • Communicate openly and effectively with team; facilitate multi-directional information flow; consistently look for ways to improve communication and efficiency of the Partner and team
  • Sense of urgency; ability to work in a fast-paced, dynamic environment and flexible attitude when responding to changes
  • Self-motivated; proactively identify areas for improvement to better streamline team workflow
  • Excellent verbal and written communication skills; presents ideas clearly and concisely
  • Team player capable of working in a way that reflects the Firm’s core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect)
  • Ability to manage a high volume of work and prioritize tasks and projects according to what is most time- sensitive with minimal supervision
  • Serve as the primary contact for the Partner and the other executives
  • Monitor heavy and fluctuating calendar, high volume of calls, e-mails, and flow of communication
  • Plan and coordinate special projects for the Partner and the other executive as requested
  • Maintain accountability and accept responsibility for daily activities reporting to the Partner on status of all activities, requests, and open items
  • Conduct research and advanced planning
  • Prepare daily call logs for Partner

 

TOP KEYS FOR CLIENT:

  • Five plus years’ experience supporting high profile executive; college degree preferred
  • Advanced computer skills using Microsoft Office Suite: Word, Excel, PowerPoint and Outlook; able to quickly and accurately produce/edit Excel spreadsheets and PowerPoint presentations
  • Financial industry knowledge highly desirable
  • Excellent writing, editing, and verbal communication skills
  • Ability to perform general office duties including opening mail, photocopying, faxing, and mailing materials via various delivery services
  • Excellent diplomatic skills; skilled at developing and maintaining personal, social, and business relationships representing the company in a professional manner
  • Highly developed planning and organizational skills; able to anticipate change, adjust responses accordingly, and initiate steps to maximize resources toward a common objective
  • Superior time management skills; critical thinker with strong attention to detail

 

Job ID: GIS2021AG