Superstar Executive Assistant for Cutting-edge Venture Capital Firm

By August 21, 2019

We’re recruiting for a superstar Executive Assistant to support a Partner at a cutting-edge venture capital firm in Palo Alto. Stylish offices, fantastic team, lively location and opportunity for a robust one-on-one partnership.

Attractive Factors:

  • Small, fun, fast-paced environment
  • Work with a team who has pride in the work they do
  • Be treated like a partner
  • Open culture, open communication
  • Onsite parking/ two blocks from Caltrain
  • Catered lunch on Mondays
  • Great location on California Ave business district, next to numerous restaurants and bars
  • Onsite kitchen with snacks, drinks, etc.
  • Traditional office hours: Mon-Fri 8:30 AM – 5:30 PM

Key Responsibilities:

  • Calendar/Scheduling
  • Heavy Board scheduling
  • Coordinate monthly travel, some international
  • CRM/Database Upkeep
  • Ensuring client information/contacts are entered & up to date
  • Plan events/ dinners during travel
  • Planning monthly salon dinners/events/breakfasts
  • Plan annual global meeting

Top Keys for Client:

  • Highly professional; strong written and verbal communication skills
  • Proactive and responsive. Someone who is comfortable keeping the executive accountable and on time and following up on unresolved issues.
  • Enjoys working in a dynamic atmosphere and can “roll with the punches”
  • Someone who is “interrupt driven” and can quickly pivot based on changing priorities
  • Should be tech savvy – Skype, Google Calendar, Outlook, Pipedrive CRM a plus
  • Bachelor’s degree