Shape the Company’s Culture!

By October 7, 2022

POSITION:

Administrative Assistant

3-4 days in Office MondayWednesday in office Flexible Thursday/Friday

ATTRACTIVE FACTORS:

  • Be a part of an exciting, team-oriented environment
  • Work alongside very bright, enthusiastic people who are passionate about what they do
  • Quickly growing team
  • Opportunity to interface/interact with high-profile, interesting clients
  • Full medical, dental, vision benefits and HSA

KEY RESPONSIBILITIES:

  • Heavy Scheduling/calendar management and general support for the investment team (1 principal and 3 vps) anticipating needs and supporting with general meeting prep, daily schedule maintenance
  • Domestic/international travel arrangements
  • Support with expense reporting
  • Be an extension of the Investment team; liaise with high-profile clients
  • Demonstrate superior attention to detail in all areas of responsibility
  • Share responsibility with existing Admin to manage office: visitors tracking, logging details into building’s management tool, greeting and seating guests
  • Provide meeting support: jump in to help troubleshoot zoom issues, manage conference room calendars
  • Interact with Property Management and keeping team updated on relevant news and developments
  • Ad hoc project support
  • Event planning and logistics coordination
  • Office maintenance

TOP KEYS FOR CLIENT:

  • Strong organizational skills, attention to detail and commitment to quality
  • 2-3 years’ experience as an admin or office manager
  • Effective interpersonal skills, with an ability to interface with personnel at all levels of the
  • Ability to work with many different groups of people, all with varying agendas
  • Strong sense of urgency, adaptability, flexibility and resourcefulness
  • The ability to function professionally under pressure, while managing multiple concurrent
  • Team player with a desire to roll up sleeves and help; motivated by the opportunity to contribute on a small, tight-knit team
  • Understands the sensitivity of confidential information and documents
  • Handle sensitive situations with tact, diplomacy and good judgement
  • Able to anticipate needs and act upon requests independently

JOB ID: GISSE1