Seeking Rockstar Right Hand!

By December 15, 2021

Take your career to the next level as a strategic Executive Assistant supporting the CEO of a hot startup in the live entertainment space. Use your early-stage startup & Board of Directors experience to be a “force multiplier” for this brilliant and charismatic CEO. Participate in meetings and drive accountability across the organization as a trusted right hand in the exciting intersection of technology and live events! Inclusive, supportive, and highly communicative culture!

As the Executive Assistant to the CEO, you will be the primary support on everything administrative, and you’ll be a strategic partner working alongside the CEO and COS in driving the business. You will enjoy high levels of responsibility and serve as a sounding board to the CEO and Chief of Staff (COS), and others who work closely with them. Above all else, organization, work ethic, exemplary oral and written communication skills, ability to multi-task and judgment are key. The ideal candidate will be a quick study, a fast thinker, strong writer, self-starter, and a problem-solver who thrives in a dynamic environment and is always thinking five steps ahead.

 

ATTRACTIVE FACTORS

  • Competitive salary including meaningful equity
  • 401(k) plan
  • A “Take The Time You Need (TTTYN)” PTO philosophy
  • Comprehensive medical/dental/vision coverage, life insurance, short and long term disability insurance
  • Annual budget to use on event tickets so you can attend concerts, festivals, games, and other live events
  • Annual membership at a museum of your choice
  • Wellness and fitness reimbursement
  • Awesome opportunities to interact with all walks of life in the music and entertainment industry
  • Cell electronics (wifi/cellphone) reimbursement

 

KEY RESPONSIBILITIES

  • Complex strategic calendar management and scheduling (both personally and professionally) on behalf of the CEO and the Executive Team; vetting, prioritizing, and arranging meetings and interviews.
  • Coordinate complex travel bookings; arrange and ensure reliability of all transportation/travel/hotel. Maintain hyper-vigilance on travel logistics before and during any travel.
  • Organize all Board of Directors meetings to include travel arrangements, hotel and dinner reservations, ground transportation (airport and local transfers), meeting room set-up and catering.
  • Working with the COS, help prepare the CEO for meetings by sourcing information, ensuring agendas are provided as required and developing briefs .
  • Foster and maintain operational efficiency.
  • Prioritize conflicting needs and handle matters expeditiously and proactively.
  • Handle a heavy volume of requests from internal and external stakeholders.
  • Follow-through on projects to successful completion, working with key stakeholders to identify CEO’s deliverables and incorporate timelines into the CEO’s workflow.
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
  • Join meetings to take notes, provide support and advice to CEO and COS on projects and solutions to challenges.
  • Help prepare the CEO for conference and speaking engagements including managing preparation calendar, logistics and coordination with hosts and travel vendors.
  • Plan and manage logistics for events including.
  • Develop and maintain strong relationships with key contacts of various levels within and outside of the company.
  • Prepare expense reports.
  • Support in activities that exist at the intersection of work and personal.
  • Help keep the executive well informed.

 

TOP KEYS FOR CLIENT

  • Discretion and confidentiality
  • A ‘no task too big or small’ attitude
  • Strong written and verbal communication skills
  • Outstanding interpersonal skills with the ability to build strong relationships with people inside and outside the company from diverse backgrounds, teams, levels, and working styles
  • High interpersonal flexibility with the ability to shift priorities instantly and with calm and grace
  • A high ability to manage multiple tasks simultaneously
  • You are a creative problem solver
  • You are deadline-driven and committed to excellence
  • A high sense of personal accountability and ownership for your work

 

Job ID: GIS2021BW