Opportunity Awaits!

By September 29, 2021
Are you looking for an amazing opportunity to partner with incredible executives and learn from some of the biggest innovators in the world? You’ll have the ability to work with the best and brightest celebrities, CEOs and dignitaries around the globe. We are recruiting for an experienced Assistant to support a Managing Director at a high-profile investment firm in Los Angeles. This role will give you the ability to work strategically in a fast-paced environment that encourages growth within the function and beyond.

 

RETURN TO OFFICE PLAN 

Hybrid, vaccination required

ATTRACTIVE FACTORS 

  • 100% healthcare (or optional fully funded HDHP)
  • 401k Plan
  • 3% 401k Safe Harbor
  • Fully stocked kitchen
  • Creative, entrepreneurial, and collaborative culture
  • Firm is growing

KEY RESPONSIBILITIES 

  • Manage complex calendars by scheduling professional and personal meetings, proactively managing conflicts, and gate-keeping time for strategic work and breaks
  • Arrange domestic and international travel including flights, accommodations, ground transportation, conference registration, meeting & restaurant reservations, and building comprehensive itineraries
  • Assist in managing Partners’ email inboxes – including responding on behalf of Partners when appropriate – and tracking follow-ups and action items
  • Prepare expense reports and materials for meetings & speaking engagements
  • Develop relationships with internal stakeholders, Partners’ VIP contacts, and their assistants
  • Collaborate with other Assistants and support other investment team members on ad hoc projects
  • Provide administrative backup as needed during vacations and other absences

 

TOP KEYS FOR CLIENT 

  • At least 2 years of administrative assistant experience supporting C-level executives
  • Bachelor’s Degree required
  • Technology savvy; experience with PC, Microsoft Office, and Outlook preferred
  • Excellent written communication skills and sound business judgment
  • Unwavering integrity with a high level of professionalism and confidentiality
  • Interest in finance and/or technology preferred

 

Job ID: GIS2021BC