Executive Assistant

By June 26, 2023

Submit your resume to info@insearchsf.com

JOB ID: EB-2006045952

POSITION: HR Generalist

  • Requirements

    • Handleand secure confidential Human Resource information and release information to authorized parties.
    • Generating official internal documents such as offer letters, appointment letters, salary slips and warning letters.
    • Creating onboarding plans and educating newly hired employees on HR policies, internal procedures, and regulations.
    • Maintaining physical and digital files for employees and their documents, benefits, and attendance records including federal and state compliance requirements.
    • Creating employee engagement plans, getting necessary budget approval, and initiating activities.
    • Collaborating with outside vendors, upper management, and employees to maintain CSR standards conscripted by authorities.
    • Evaluating employee performance and appraising their pay scale accordingly.
    • Taking appropriate disciplinary action against employees who violate rules and regulations and addressing employee grievances.
    • Process bimonthly payroll through ADP and monitor Time and Attendance as required. Provide payroll and health & benefits reports to Parent Company back-office accounting department bi-monthly.
    • Perform routine clerical tasks such as filing, duplicating, photocopying, and assembling bulk mailing and perform related HR work and ad hoc projects, asassigned/required.


    • Excellent verbal and written communication skills and problem-solving skills and resourceful thinking.
    • Ability to interview new candidates, oversee employee benefits, end-user HR technology and workforce management systems (ADP Payroll and Benefits)
    • Strong empathy and interpersonal skills and detail-oriented, excellent organizational skills.
    • Communicate effectively and professionally, both orally and in writing with third party professionals, government agencies, diverse and multi-cultural clients, staff, and thepublic.
    • Work collaboratively as a team and establish and maintain effectiveworking relationships with others.
    • Use tact, discretion, and prudence in dealing with those contacted in the course ofthe work and independently analyze situations and take appropriate action within established guidelines.
    • Embrace punctuality with a daily sense of urgency to ensure work product is produced at the highest professional level, and on time asrequired.
    • Meet multiple deadlines under pressure, records information and prepares, reports from ADP, Health & Benefits, and other benefits providers.
    • Seeks opportunities to grow personally andprofessionally.


    • Strong business knowledge and capabilities crucial to a successful HR generalist role and responsibilitiesis highly preferred.
    • Modern office practices and procedures and proficient skills utilizing Microsoft Office Products (i.e., Outlook, Word, Excel, PowerPoint, SmartSheet, Adobe, and QuickBooks.
    • Proper English usage including grammar, spelling, punctuation, filing systems,and vocabulary covering common administrative terminology.
    • Fluent in Spanish, notary license, and general knowledge of the mission of thecompany and the population it serves, is desirable.
    • Principles and practices of good customer service and supportivelistening.