It Doesn’t Get Better Than This

By September 26, 2019

One of the most prestigious Venture Capital firms in Silicon Valley is looking for an exceptional Executive Assistant to support their Senior Managing Partner.  You will contribute to the Admin/Ops team by engaging with colleagues to support off-sites, events, projects and professional growth. The ideal candidate will possess at least 5 years of 1:1 support with exceptional communication skills.

ATTRACTIVE FACTORS:

  • Great opportunity to join a prestigious, dynamic firm
  • Competitive salary plus discretionary bonus
  • Excellent medical, dental and vision for employee and dependents
  • 401k/pension plan
  • 2 weeks paid vacation plus 1.5-2 weeks holiday office closure
  • Holiday parties and quarterly activities (ex. softball team, summer fitness challenge)
  • Inclusive, growth-minded culture

KEY RESPONSIBILITIES:

  • Support 3 executives: US CFO, US CCO and Global CCO & CFO
    • Calendar management
    • Schedule meetings and teleconferences
    • Book domestic and international travel and manage last-minute chances
    • Process expense reports in a timely manner
  • Organize team events (offsites, dinners, and various social activities)
  • Assist the Finance and Compliance teams with administrative tasks, including but not limited to:
    • Update client wire instructions
    • General inbox monitoring for client correspondence
    • Tracking and management of various policies and programs in US and foreign geos
    • Data retention, organization, and general office management

TOP KEYS FOR CLIENT:

  • 2-5+ years executive or administrative assistant experience
  • Customer-service or hospitality background
  • Bachelor’s Degree
  • Warm and positive
  • Proficient in Excel, Word, DocuSign, Google Calendar and Outlook
  • Ability to handle confidential matters, exercise good judgment and operate with diplomacy
  • Strong attention to detail, organizational skills, ability to take initiative
  • Excellent written and verbal communication skills
  • Ability to prioritize, multi-task, stay focused under pressure, and work independently
  • Willingness to learn and be flexible to take on various projects as assigned
  • Reliable, self-motivated, and able to meet deadlines