Grow With No Limits

By October 27, 2021

Do you want to work for a private equity firm that values its admin team and invests in them as passionately as they do their deals? We are partnered with a firm that encourages executive assistants to collaborate and be involved in all facets of operations. They work hard, but value work-life balance and understand that a safe happy and secure family and private life is paramount to the team’s success. They offer one hundred percent paid medical for their team as well as their families. Chemistry is also highly valued and sought after for each team. During the interview process you will have the opportunity to meet everyone on your prospective team to ensure that not only are you a fit for them but that they are a fit for you!  

 

ATTRACTIVE FACTORS  

  • High profile role, strong visibility: daily interaction with firm’s portfolio companies 
  • True right-hand business partner, sit in on all meetings, manage priorities 
  • No limit on growth once desk work is complete  
  • Valued as an integral and critical part of the team 
  • No micromanaging 
  • Family oriented firm with strong values 
  • Team values admins, cares deeply about admin success 

  

KEY RESPONSIBILITIES 

  • Responsible for administrative support to the CEO 
  • Successfully completing critical aspects of deliverables and tasks with a hands-on approach 
  • Ability to handle matters confidentially, expeditiously, and proactively, with strong follow-through on projects to successful completion, often with deadline pressures 
  • Help with project coordination and tasks as needed 
  • Responsible for providing professional telephone screening and proactively managing call back schedule 
  • Active & complex calendar management 
  • Manage calendaring for CEO for both internal and external meetings, coordinating with other EAs and interfacing with all levels of the firm 
  • Maintain the CEO’s calendar, scheduling both internal and external meetings, often with high profile individuals 
  • Actively manage and greet incoming guests in a personable manner as a representative of the firm   
  • Responsible for making sure all technical equipment needed for meetings is working and ready 
  • Manage all aspects of meetings from prep to cleanup, including any food and beverage 
  • Travel and conference management 
  • Manage all aspects of complex and detailed business travel 
  • Help with coordination of personal and family trips 
  • Help with coordination of internal and external board meetings, as well as for conferences as needed 
  • Responsible for filing the CEO’s detailed expense reports on a timely basis 
  • Material preparation and production 
  • Assist in updating documents  
  • Produce polished, accurate materials, often under a tight timeline 
  • File management 
  • Set up and maintain files both hard copy and electronic 
  • Proactively manage both the current on-site and off-site filing 
  • Administrative team support 
  • Assist with major firm-wide projects as needed 
  • Potentially work with others on the Executive Team with projects as needed 

  

TOP KEYS FOR CLIENT 

  • 5 plus years of administrative experience working with a Partner level or above 
  • Must have some Financial Services (preferably Private Equity or similar) experience 
  • Ideal candidate has experience with complex calendaring and travel 
  • Commitment to excellence with outstanding execution and obsession with detail and organization 
  • Ability to handle multiple tasks simultaneously in a high-growth, fast-paced and demanding environment 
  • Technical and functional expertise in Microsoft Word, Excel, and Outlook; PowerPoint skills required 
  • Ability to treat confidential information with appropriate discretion 
  • Ability to maintain a realistic balance among multiple priorities 
  • Positive, energetic attitude, with a calm demeanor 
  • Strong communication skills – proficient in writing, editing, and verbal communications 
  • Strong teamwork, collaboration, flexibility and proactiveness 
  • Ability to think independently and creatively 

Job ID: GIS2021BJ