JOB ID: EB-4338202482
Send your resume with the job ID to info@insearchsf.com
Private UHNW Family (Belmont, CA)
POSITION
Executive Personal Assistant (EPA)
ATTRACTIVE FACTORS
• Work directly with a kind, thoughtful couple who value emotional intelligence and
partnership.
• Opportunity to step into a trusted right-hand role and make meaningful impact on
their daily lives.
• A dynamic blend of responsibilities, parent care, travel, home management, and
light executive support.
• Long-term stability and growth based on trust and performance.
KEY RESPONSIBILITIES
1. Parent Support & Medical Coordination
• Manage all scheduling, communication, and follow-up for both parents’ medical
appointments.
• Coordinate with doctors, specialists, pharmacies, and insurance providers.
• Handle appointment reminders, transportation arrangements, and medical
paperwork with impeccable accuracy.
• Maintain proactive oversight to ensure no detail is missed and all care needs are
supported in a timely, thoughtful manner.
2. Personal & Household Management
• Oversee personal calendars, errands, returns, dry cleaning, vendor scheduling, and
general home needs.
• Manage relationships with housekeepers, contractors, service providers, and
maintenance vendors.
• Support home organization, household projects, and seasonal or recurring tasks.
• Assist with the new Tulum property, including designer coordination, project
communication, scheduling, and support related to the future rental component.
• Handle a wide range of personal tasks with discretion, efficiency, and warmth.
3. Travel Management & Light Executive Support• Coordinate domestic and international travel for both principals, ensuring seamless
itineraries, logistics, and preferences.
• Support Violet with work-related scheduling, onboarding materials, meeting
coordination, and event or conference prep.
• Partner with her on workflow and time management as trust builds.
• Provide thoughtful communication, follow-through, and an ability to operate calmly
and clearly in a fast-moving environment.
IDEAL CANDIDATE PROFILE
Experience & Skillset
• 5+ years supporting high-net-worth individuals, founders, or executives in hybrid
EA/PA roles.
• Extraordinary attention to detail with a near-zero error standard.
• Highly organized, resourceful, adaptable, and able to manage competing priorities
with ease.
• Excellent judgment and discretion, with strong written and verbal communication
skills.
Emotional Intelligence & Values
• Warm, grounded, heart-centered, and deeply service-oriented.
• Thrives in a role that requires intuition, proactivity, and relational sensitivity.
• Curious, self-aware, and aligned with conscious leadership philosophies.
• Comfortable integrating into a family ecosystem and building trust over time.
Other Requirements
• Local to the Bay Area; ability to run errands and support in-person needs as
required.
• Valid driver’s license and reliable vehicle.
• Ability to travel occasionally (including internationally).
• Flexibility for occasional after-hours or weekend needs.