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Senior Executive Assistant to Chairman

JOB ID : EB-8217941075

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Senior Executive Assistant to Chairman






Base DOE + 15% bonus + profit sharing



4 day/week onsite, 1 day WFH



The Senior Executive Assistant will support the Chairman and work closely with top-level Partners, Co-Founders, and Executives. This is an opportunity to work alongside individuals who are driven by operational excellence and a passion for making history. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving skills. The position requires the ability to juggle competing responsibilities while prioritizing strategically. Role will encompass relationships and responsibilities of both the firm and the Chairman’s family office.


  • Exciting chance to join a well-established firm with a great brand
  • Partner with a wonderful executive who is a leading voice in sustainability and philanthropy
  • Chairman is genuine, kind and passionate about the work, and has a deep sense of purpose and mission
  • Be part of an upbeat, positive team culture and energized office environment
  • Plan exciting events of all sizes, with a great family office support team
  • Collaborate with other EA’s and meet for monthly lunches
  • Lunch provided daily
  • Additional benefits include 100% coverage of platinum medical, dental, vision, and life insurance plans for employees, company-funded HRA program for healthcare expenses in the benefit section, 401k match


  • Extensive calendar management and travel planning for internal and external meetings: Manage changing calendars and strategic priorities, acting as “air traffic control”.
  • Daily schedule preparation, confirming all meetings, and sending calendar reminders.
  • Ensure timely preparation and delivery of all briefings and information for all meetings, speaking events or conferences.
  • Email and communication management: Ensure no critical communications go unnoticed and that every internal and external interaction is a top priority.
  • Manage high-volume incoming speaking requests.
  • Coordination of door-to-door complex travel arrangements (domestic & international), including flights, hotels, and booking private aviation.
  • Network Relationship Management: Liaise with tech executives and investors and help the partner leverage opportunities to engage with key stakeholders.
  • Plan and coordinate intimate events and dinners: Arrange all details, from selecting a unique venue to managing event registration and communication that aligns with the partner’s voice to coordinating the day of event logistics to ensure seamless execution.
  • Work with the other assistants to plan and manage internal and external events.
  • Gather, compile and distribute materials for portfolio company board meetings, internal Partner meetings and external board/committee activities.
  • Update and maintain extensive contact and event lists and track event invites and RSVPs.
  • Management of one Executive Assistant.
  • Partner with/delegate to Executive Assistant and Chief of Staff.
  • Liaison with office team, home staff and family office.


  • 10-15+ years of executive administrative support of a leader in the financial services industry, preferably in Venture Capital, Private Equity, Investment Banking, or UHNW individual.
  • A strong team player who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization, as well as external executives and investors.
  • Proactive, positive, and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence.
  • Resilient, with the ability to manage multiple projects and deliver quality work to deadlines.
  • Remain calm under pressure in a fast-paced environment.
  • Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information.
  • Exceptional attention to detail and excellent organizational skills.
  • Strong calendar management and prioritization skills.
  • Ability to process data and formulate reports.
  • Advanced proficiency with Gmail, Google Calendar, and key applications such as Word, Excel, PowerPoint, Expensify, and Zoom.