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Senior Executive Assistant to Chairman

JOB ID : EB-8217941075

Send your resume to info@insearchsf.com with the job ID

 

 

POSITION

Senior Executive Assistant to Chairman

 

REPORTS TO

Chairman

 

COMPENSATION

Base DOE + 15% bonus + profit sharing

 

OFFICE EXPECTATIONS

4 day/week onsite, 1 day WFH

 

THE OPPORTUNITY

The Senior Executive Assistant will support the Chairman and work closely with top-level Partners, Co-Founders, and Executives. This is an opportunity to work alongside individuals who are driven by operational excellence and a passion for making history. The ideal candidate is a team player with exceptional communication skills, meticulous attention to detail, and creative problem-solving skills. The position requires the ability to juggle competing responsibilities while prioritizing strategically. Role will encompass relationships and responsibilities of both the firm and the Chairman’s family office.

ATTRACTIVE FACTORS

  • Exciting chance to join a well-established firm with a great brand
  • Partner with a wonderful executive who is a leading voice in sustainability and philanthropy
  • Chairman is genuine, kind and passionate about the work, and has a deep sense of purpose and mission
  • Be part of an upbeat, positive team culture and energized office environment
  • Plan exciting events of all sizes, with a great family office support team
  • Collaborate with other EA’s and meet for monthly lunches
  • Lunch provided daily
  • Additional benefits include 100% coverage of platinum medical, dental, vision, and life insurance plans for employees, company-funded HRA program for healthcare expenses in the benefit section, 401k match

KEY RESPONSIBILITIES

  • Extensive calendar management and travel planning for internal and external meetings: Manage changing calendars and strategic priorities, acting as “air traffic control”.
  • Daily schedule preparation, confirming all meetings, and sending calendar reminders.
  • Ensure timely preparation and delivery of all briefings and information for all meetings, speaking events or conferences.
  • Email and communication management: Ensure no critical communications go unnoticed and that every internal and external interaction is a top priority.
  • Manage high-volume incoming speaking requests.
  • Coordination of door-to-door complex travel arrangements (domestic & international), including flights, hotels, and booking private aviation.
  • Network Relationship Management: Liaise with tech executives and investors and help the partner leverage opportunities to engage with key stakeholders.
  • Plan and coordinate intimate events and dinners: Arrange all details, from selecting a unique venue to managing event registration and communication that aligns with the partner’s voice to coordinating the day of event logistics to ensure seamless execution.
  • Work with the other assistants to plan and manage internal and external events.
  • Gather, compile and distribute materials for portfolio company board meetings, internal Partner meetings and external board/committee activities.
  • Update and maintain extensive contact and event lists and track event invites and RSVPs.
  • Management of one Executive Assistant.
  • Partner with/delegate to Executive Assistant and Chief of Staff.
  • Liaison with office team, home staff and family office.

TOP KEYS FOR CLIENT

  • 10-15+ years of executive administrative support of a leader in the financial services industry, preferably in Venture Capital, Private Equity, Investment Banking, or UHNW individual.
  • A strong team player who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization, as well as external executives and investors.
  • Proactive, positive, and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence.
  • Resilient, with the ability to manage multiple projects and deliver quality work to deadlines.
  • Remain calm under pressure in a fast-paced environment.
  • Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information.
  • Exceptional attention to detail and excellent organizational skills.
  • Strong calendar management and prioritization skills.
  • Ability to process data and formulate reports.
  • Advanced proficiency with Gmail, Google Calendar, and key applications such as Word, Excel, PowerPoint, Expensify, and Zoom.