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Executive Assistant to CEO/Chairman

JOB ID: EB-1996594617

Send your resume to info@insearchsf.com with the job ID

 

POSITION: 

Executive Assistant to CEO/Chairman

 

ATTRACTIVE FACTORS:  

  • Strong positive culture
  • Opportunity for long term partnership with executive
  • Well established firm with stability
  • Terrific room to grow long term with the firm
  • Team has very low turnover

 

KEY RESPONSIBILITIES: 

  • Provide advanced administrative support to CEO/Chairman
  • Manage executive’s workflow including mail, correspondence, and telephone calls, determining priorities, preparing responses, and/or referring appropriately
  • Manage executive’s calendar including making travel arrangements, both domestic and international
  • Plan and organize meetings and events, prepare agendas, and coordinate logistics.
  • Compile data and prepare reports, presentations or recommendations
  • Coordinate projects to support executive’s activities
  • Provide personal support (25-30% of the role)
  • Maintain contact management or other databases
  • Handle details of a highly confidential and critical nature
  • Coordinate activities between departments and outside parties ensuring courtesy, professionalism and responsiveness
  • Anticipate and respond to customer needs with professionalism, courtesy, and sensitivity
  • Prepare complete and accurate expense reports in a timely manner

 

TOP KEYS FOR CLIENT: 

  • Knowledge of real estate or finance industry highly desirable
  • Minimum of 7 years of experience providing administrative support with at least three years providing support at the executive level.
  • Thorough knowledge of administrative office procedures and practices as evidenced by 7 years of experience in a related function.
  • Intermediate to Advanced proficiency with MS Office applications including Word, Excel, Outlook and PowerPoint.
  • Communicate effectively both orally and in writing.
  • Plan and prioritize work activities effectively.
  • Accuracy and thoroughness in work.
  • Commitment to excellence in delivering products and services.
  • Hold self and others accountable in meeting deadlines and commitments.
  • Adapt quickly and effectively to changing and ambiguous circumstances.
  • Maintain a high degree of confidentiality and professionalism in all aspects of the job, including displaying courtesy and sensitivity in all contacts and managing difficult client situations effectively.