Dynamic and Exciting Opportunity!

By July 28, 2022

POSITION

Executive Assistant

ATTRACTIVE FACTORS

  • Global firm with great culture and portfolio
  • Fabulous team with open communication
  • Company parties and events
  • Flexible culture (work/life balance)
  • Opportunity to learn, great exposure to marketing and investor relations

KEY RESPONSIBILITIES

  • Manage Partner’s time “end to end” thinking holistically about everything needed to accomplish in both professional and personal life
  • Manage calendar
  • Juggle personal, professional, social, and family commitments
  • Schedule board meetings, arrange travel including personal travel
  • Project manage all the things that need doing; making sure that things get done
  • Manage and process email, including screening emails, categorizing incoming emails, preparing responses where possible on Partner’s behalf
  • Track next steps/follow up from every meeting (during the day) without attending the meetings
  • Track tasks that Partner is responsible for and/or has assigned to others
  • Create systems and processes for Partner and their team
  • Organize small group events, such as annual holiday party, summer party, CEO/entrepreneur dinners, etc.
  • Own execution end-to-end – managing invites, handling event logistics (including onsite where required), managing post-event follow-up

 

TOP KEYS FOR THE CLIENT

  • Ability to be thoughtful about the Partner as a person – put yourself in their shoes and figure out what they would do/want/need in each situation
  • 5+ years of experience supporting at the executive level
  • Well organized, dedicated, reliable, and flexible
  • A self-starter capable of multi-tasking and prioritizing
  • Hyper organized, extremely detail oriented and capable of working in a fluid environment with ever changing priorities.
  • Excellent calendar management skills with significant experience scheduling meetings and appointments
  • Ability to take initiative in completing assigned work and projects
  • Extensive experience arranging travel and tracking expenses / reimbursements
  • Broad written / verbal communication skills
  • Strong knowledge of MS Office and GSuite
  • Exceptional telephone etiquette and technology adoption and utilization
  • 24/7 mentality with constant communication via email and text, and at times last minute changes in calendar/priorities
  • Bachelor’s Degree or equivalent experience
  • Analytical and insightful, with the ability to anticipate needs in advance
  • Quick learner
  • Works well with numerous personality types
  • Extremely detail oriented and hyper organized
  • Able to communicate effectively inside and outside of an organization
  • Not afraid of conflict or taking initiative
  • Professional but adaptable personality
  • Able to handle a large job with calm, poise and grace under pressure

ABOUT THE ROLE

Our client seeks an Executive Assistant to join its team. As an executive assistant in a venture capital firm, the nature of the work is confidential, complex and demanding. The workload tends to have spikes to it, requiring bursts of speed to keep up with priority needs, as well as the ability to maintain an even temperament and high quality of work despite any increase in pressure. It also requires the ability to work well in an environment that stresses team play as an important element in balancing the firm’s workload. This position supports a Partner and the role is located in San Francisco. The ideal candidate will be experienced in handling a wide range of high level administrative related duties and assisting executives with personal and business matters, as requested, all with calm, professionalism, and a passion for the work.

JOB ID: GIS2022G12