Celebrity CEO Investment Firm

By September 25, 2019

We’ve been engaged with a very high-profile investment firm in West Hollywood that is looking for a polished and motivated Office Coordinator to join their team. This is a high exposure role on a positive, social and supportive team with great growth potential!  

 

KEY RESPONSIBILITIES:

  • Must be polished and professional at all times
  • Always greet employees and guests entering the office with enthusiasm and a smile
  • Maintain master calendar with scheduling conference room, investor meetings, conference calls
  • Enter all guests into the security system
  • Maintain a good relationship with building security, property management and all vendors who provide services for maintenance, deliveries, office equipment, transportation, etc.
  • Handle, receive and promptly deliver mail, FedEx, UPS, courier packages
  • Handle office related errands, favors, daily requests, travel accommodations
  • Update the office lists and databases
  • Order office supplies as needed; keep supplies stocked and organized
  • Answer phone politely: screen and announce all calls before transferring, distinguish sales calls from important legitimate calls
  • Kitchen responsibilities
  • Keep the kitchen clean at all times, wipe countertops, load and unload dishwasher, put away food, tidy newspapers and snacks
  • Keep the refrigerator clean and well stocked throughout the day
  • Order all food supplies and drinks
  • Travel arrangements
  • Expense reports
  • Help manage Outlook calendars and contacts
  • Most importantly, take pride in your job. We are seeking a motivated and dedicated receptionist with a positive attitude, who is willing to do whatever it takes for the best of the office and the company as a whole. The ideal candidate will handle the above duties while looking for ways to increase responsibilities and improve processes.

 

TOP KEYS FOR CLIENTS:

  • Bachelor degree from prominent school
  • Help to create and build out team-bonding events, act as a culture creator
  • Must create and foster positive relationships with everyone in office
  • Go-getter attitude
  • Must be creative

 

ATTRACTIVE FACTORS:

  • 100% paid benefits
  • Gym membership reimbursement
  • Daily meals and fully stocked kitchen
  • Exceptional opportunity for personal and professional growth
  • Exposure to VIPs in Finance, Venture Capital, Technology, International and Domestic government spaces