Be Part of Something Great

By October 27, 2021

We have been exclusively engaged on multiple searches for dynamic EAs to support VPs (Product, People and Marketing) at a growing global tech firm. These individuals are kind and thoughtful leaders who are excited to partner with EAs to drive the firm’s continued growth and success. Ideal candidates will have experience in fast-paced startups, know how to manage up and anticipate needs. This is an opportunity to work collaboratively with a team of EAs that supports a diverse and inclusive culture. The company offers a generous compensation package with amazing benefits and perks.


Attractive Factors:  

  • Phenomenal office with diverse and inclusive culture 
  • Flexible PTO 
  • 100% healthcare coverage, Medical, Dental and Vision plan for you and your dependents 
  • 401K  
  • Opportunity for growth within the role: help with hiring Admin team 
  • Work collaboratively with a team of EAs 
  • Offices around the world 
  • Learning and Development incentives for continuous learning  


Key Responsibilities: 

  • Arrange complex and detailed travel plans, for both international and domestic, as well as itineraries and agendas 
  • Provide administrative support for VPs and expense management in a timely manner 
  • Anticipate the needs of these teams and help them be more productive and successful 
  • Project manage key initiatives 
  • Proactively resolve time-sensitive issues, demonstrating excellent judgment and problem-solving skills 
  • Manage logistical and operational needs to enable activity across teams  
  • Schedule meetings to drive deal flow and team collaboration, both internally and externally  
  • Manage meeting agendas, notes and minutes, and follow-up items 
  • Be a liaison and build positive working relationships with team leadership and other cross functional stakeholders 
  • Handle confidential information professionally  


Top Keys for Client: 

  • At least 3 years of experience as an Executive Assistant in a dynamic global environment 
  • Ability to learn new technologies quickly, such as project management software 
  • Proficient in Google Apps, particularly Google Calendar, and Google Docs  
  • Proficient in communication technologies including Zoom, Slack, and Microsoft Teams 
  • Strong attention to detail when handling priorities, projects, and deadlines  
  • Skilled in multitasking across various stakeholder needs 
  • Skilled with creative, critical thinking, solving ambiguous problems, and project management 
  • Ability to anticipate and prioritize needs 
  • Ability to build positive working relationships with key leaders and stakeholders 
  • Flexible when it comes to responsiveness and adaptive to an ever-changing environment 
  • Strong interpersonal skills and the ability to communicate with all levels and departments within the organization 
  • Excellent written and verbal communication skills  
  • Experience scheduling across multiple time zones 


Preferred Qualifications: 

  • 3+ years of executive administration experience 
  • Experience working in technical environments 
  • Experience working in a global business for a global leader 
  • Confidence in leading meetings or managing projects with senior level personnel 
  • Proficient in office technologies, such as Excel, Google Sheets, PowerPoint, Keynote 


Job ID: GIS2021BN